Academic Policies

Academic Policies

Here you'll find everything you need to know about FIDM's academic policies, including registration, adding and dropping casses, transfer of coursework, and internships. Take a few minutes to familiarize yourself with this information, and you'll be ready to succeed in the classroom.

Orientation

All new students are strongly encouraged to attend on-campus orientation, during which they will be informed about college facilities, student services, and general policies, including scheduling of classes, grading, transfer of coursework, finances, and job placement. All Education Department handouts are posted on the FIDM Portal>Resources>eOrientation.

Financial Clearance

Financial clearance is the initial step in the process leading to registration for classes each quarter. All students must complete financial clearance through a Fiscal Counselor in the Student Financial Services Office. Typically, this process may include:
* Making all scheduled tuition and fee payments per their schedule of payments, including any adjustments
* Fulfilling other non-tuition financial obligations such as library fines and other book charges

* Requesting financial aid (if applicable), completing and turning in all information or other documentation requested by the student's Financial Aid Officer

* Resolving issues with other departments that are non-tuition related obligations such as I-20 status, or leave of absence paperwork

New Student Registration

New students register for classes with assistance from Admissions/Education before the beginning of their first quarter or on Orientation Day. Education Department representatives are available at both times to advise students, who must then submit their schedules to the Registrar for final approval.

Continuing Student Registration

Registration for each upcoming quarter takes place during the latter part of the previous quarter and is done online through the FIDM Portal. All students must be financially cleared by the Financial Services Office before registering. Any student who does not register for classes during this period will go through Late Registration during the first two weeks of classes. A late fee will be charged to students submitting Late Registration Forms after the deadline.

Success Seminar Program

Success Seminar is an Orientation program that provides information and activities which help students be successful during their first quarter. First-time college students and conditionally admitted students are required to participate. Students with college experience are also invited but are not required to attend. This seminar presents techniques to help students improve their study skills, time management, and online research skills.  First-time college students are required to participate. Students with college experience are also invited but are not required to attend.

First Week of Class

In order to hold an enrolled place in class, students must be present at the start of the first class session.

Student Curriculum Advisement

Students are encouraged to schedule appointments with an Education staff member to discuss their programs of study and educational goals.

Program Course Sequence/Advisement Sheets

Each student is provided with an advisement sheet, which outlines the course of instruction in proper sequence. Students who follow the sequence precisely will meet all class requirements and will complete courses in the designated time period. Students who wish to make changes in the sequence of course requirements must have the approval of the Education Department and may have to purchase separate books or supplies. If students take courses out of sequence without approval, this may cause a delay in their graduation date. Any student's program that extends beyond one quarter from the scheduled completion date may be subject to a tuition increase.

Prerequisites

Prerequisites are preliminary courses covering information that is required prior to enrolling in another course.

Student Academic Load

International students must attend a full course of study, or at least 12 units per quarter for undergraduates. Exceptions are made when a student needs less than 12 credits to complete a course of study.

Repeat Courses

Any student who fails a required class must repeat that course in order to graduate.  Any failed course results in a repeat fee and a course-related resource fee charge to the student account.  In most cases, course books and supplies may be used when repeating the class. If the Department Chairperson has changed any of the course books or supplies in a subsequent quarter, the student will be responsible for purchasing the new items.  If a student repeats a course in which a grade of “D+, D, D-” or “F” was received, the original grade is no longer counted in the student’s cumulative grade point average calculation, but remains as part of the permanent record and quarterly grade point average for the quarter in which the class was taken.  All repeats must be completed at FIDM.  General Studies courses may be an exception with the approval of the Department Chairperson. Credits for GNST courses that have been approved to be taken elsewhere are transferable for failed courses; however, the "F" earned at FIDM remains as part of the cumulative GPA.  Federal financial aid may be received for only one repeat of a class for which a student has received a passing grade (“D-”or better).


Additional Courses

Additional charges are applied when the student exceeds the number of units for an enrollment agreement. Students who change their major and complete courses that do not apply to the new major are required to complete an additional enrollment agreement for the extra units. Any student who retakes a course with a passing grade ("D-" or better) is responsible for the full course cost, and required to complete an additional agreement for the units and course-related resource fees. The student is responsible for purchasing course books and supplies that are changed in subsequent quarters.

Adding and Dropping a Class

A Class Change Form is used to add and drop classes. Students have the first two weeks to add a class, and the first three weeks to drop a class that meets for the entire quarter. Students adding a class must be officially registered in the course and elect FIDM’s Method of Book & Supply Distribution to receive books and supplies for the added class. Between weeks four and six, a Course Withdrawal Form is used to withdraw from a course. If a student does not file the paperwork to withdraw from a course by the last day of week six, his/ her final grade will be based on the points earned on all assignments accepted by the instructor throughout the quarter, and in many cases, that final grade may be an “F.” A repeat fee,  as well as book, supply, and course-related resource fees may be incurred. The student will be held responsible for purchasing course books and supplies that are changed in subsequent quarters.


 


Independent Study

To qualify for an Independent Study, a student must have a strong background in the subject matter or a valid reason determined by the college, and a 3.0 grade point average at FIDM. Qualified students are allowed one Independent Study during their program. An Independent Study is available during the second year and must be approved by the Department Chairperson or the Director of Education, and the instructor.

Credit for Academically Relevant Experience (CARE)

In some cases, students may challenge courses by participating in the Credit for Academically Relevant Experience (CARE) program. Information and application forms are available to students from the Education Department at each campus. Documentation of equivalent skills, employment, military training or subject matter expertise acquired through independent learning is required.  Approval from the Dean of Academic Development is required before credit (15 units maximum) can be awarded.  Students may appeal adverse decisions with the Vice President of Education. There is a $350.00 fee for each 3-unit course accepted through the CARE program.

Internships

Students combine academic training, theory, and practice at internships within their industry and course of study. In addition, students apply classroom principles to “real life” situations and explore various career options while in their program.

In order to qualify, students must maintain a minimum cumulative 3.0 grade point average, have proof of medical insurance, and be in their second-to-last or last quarter of their program. Internships must be secured and paperwork completed prior to the end of the quarter preceding the internship’s start date. In addition, all students must follow current federal and/or state guidelines.

Students who are interested must see a Career Advisor the quarter prior to their desired internship quarter.

Transfer of Coursework

Coursework taken at another accredited college will be considered if there is an equivalent course at FIDM that is required for a specific major and the grade on a course already completed elsewhere is a grade of Pass or a minimum grade of C- (70%) .  Students must request a transfer credit evaluation from the Education Department before or during the first quarter of attendance at FIDM.  Applicants for Veterans benefits must be evaluated prior to attending the first class.  All documentation of transferred work must be submitted and evaluated prior to the start of the student's second quarter so the student can select the correct classes.  Transcripts must be official (stamped and signed by the Registrar of the college previously attended).  They become a part of the student's academic file and are not returned or copied for distribution.  If a course was transferred in to FIDM but the student enrolled in that class, once brought to the attention of the college, a grade of “W” will replace the grade earned and the transfer class stands. Students currently registered in a class for which the prerequisite course was waived, or equivalent units were transferred from another institution,  must go to their Department Advisor (LA) or Director of Education (SF, OC, SD) for approval to receive necessary books (if applicable) distributed in the prerequisite course through College Services.  Corresponding supplies may be purchased. 

 

Transfer to Other Colleges

How credit for a course at FIDM transfers to another educational institution depends on how that college or university will accept the course and how clearly defined a student’s transfer goal is. Students who wish to explore their transfer options should consult with transfer advisors at FIDM's campuses in San Francisco, Orange County, and San Diego or with FIDM’s Articulation Officer on the Los Angeles campus. Students graduating from FIDM must complete the graduation requirements for their specific degree. FIDM requirements, however, do not necessarily meet all lower division or general education requirements for other colleges. FIDM currently maintains articulation agreements with selected colleges with the intent of enhancing a student’s transfer opportunities.

Articulation is the planned, documented pathway between two or more colleges or universities and their academic programs. Articulation agreements are also called transfer agreements, transfer guides, and transfer pathways by various audiences. FIDM currently has articulation agreements with the following institutions:

 

California College of the Arts (San Francisco and Oakland campuses)

cca.edu/admissions/undergrad/transfer-credit

See Articulation Guidelines. Humanities and Science Curriculum articulated for B.A.; B.F.A.; and B.Arch degrees; Interior Design curriculum articulated for B.F.A. degree. Visual Studies electives and seminar, required by CCA can be met with articulated courses from different design A.A. majors from FIDM.

 

California State University system (CSU)

calstate.edu/transfer

CSU GE Certification has provided for articulation of lower division general education courses from FIDM as being readily transferable to the CSU Academic Breadth requirements systems for any of the 23 CSU campuses. Major specific coursework in the past was articulated with specific CSU campuses that provide equivalency confirmations and/or course-to-course articulation. FIDM has maintained articulation with specific CSU campuses: CSU Long Beach, CSU Northridge. Students in most instances will have to supplement FIDM course offerings with additional coursework to complete upper division transfer requirements.  In the case of a program being impacted, there may be supplemental requirements.

 

LIM (Laboratory Institute of Merchandising)

limcollege.edu/admissions/transfer

Basis of Agreement: 1. LIM will accept all course credits earned at FIDM for which the transferring student receives a grade of C or better and will allow any FIDM Student with fewer than 59 semester credits (90 quarter credits) to make up the deficiencies at LIM; 2. FIDM Graduates with an Associates Degree may enter LIM with full junior status. Currently, transfer pathways have been created for graduates of FIDM’s A.A. programs in Merchandising & Marketing, Visual Communications, and Merchandise Product Development.

 

Notre Dame de Namur University

ndnu.edu/admissions/transfer/transfer-agreements/fidm/

Articulation agreement describes how courses taken at FIDM will transfer to meet Notre Dame de Namur University requirements for General Education and lower division major preparation. Students do not need to complete all of the requirements before transferring to NDNU.

 

Otis College of Art & Design

otis.edu/registration-records/transfer-credits

Foundation/Freshman Liberal Arts and Sciences Courses, Foundation Studio Courses and Architecture/ Landscape/Interiors Courses articulated to facilitate upper division transfer into the B.F.A. program in Architecture/Landscape/Interior program at Otis.

 

Regent’s University London

regents.ac.uk/

Sufficient course content from FIDM’s Merchandise Product Development; Merchandising & Marketing; Fashion Design, Graphic Design and Visual Communications programs articulated as equivalent, to that delivered in the first two years (levels 3 and 4) of the B.A. (Hons) Fashion Marketing; B.A. (Hons) Fashion Design with Marketing; B.A. (Hons) Fashion Design; and B.A. (Hons) Communication Design programs at Regent’s University.

 

University of Phoenix

phoenix.edu/admissions/transfer_information.html

Block transfers for all FIDM majors; details of the application of transfer credit outlined on UOP’s website.

 

For assistance in applying to graduate schools after completing a FIDM Bachelor of Science and/or Bachelor of Arts program, contact FIDM’s Articulation Officer at the Los Angeles campus to discuss the necessary requirements and application procedures.


Grades

Final grades are issued at the end of each quarter and are accessible through the FIDM Portal. A student's performance in a course is expressed in terms of the following letter grades, with their numerical equivalents for computation purposes. Quality of performance is reported as follows:

Letter
Grade

GPA 

Percentage

A

4.0

93-100

  A-

3.7

90-92.9

  B+

3.3

87-89.9

B

3.0

83-86.9

  B-

2.7

80-82.9

  C+

2.3

77-79.9

C

2.0

73-76.9

  C-

1.7

70-72.9

   D+

1.3

67-69.9

 D 

1.0

63-66.9

                  D- (Passing)

0.7

60-62.9

                   F  (Failing)  

0.0

Below 59.9

 

 

 

    I    (Incomplete)

0.0

 

   P   (Pass)

0.0

 

   W  (Withdrawal)

0.0

 

 

Honor Roll/President's Honor Roll

Students in any quarter with a minimum of 12 units who obtain a grade point average of 3.5 will be placed on the Honor Roll. If students earn a grade point average of 3.95 in any quarter, with a minimum of 12 units, they will be placed on the President’s Honor Roll.


Incomplete Grades

Students receiving a grade of Incomplete (“I”) must complete the coursework during the following quarter or by a specified date determined by the Education Department or instructor. An Incomplete is given only in cases in which a student has a “C-” or higher grade point average in the course and has extreme personal difficulties that prevent the student from completing a final project or taking the final examination. If by the end of the following quarter the coursework has not been completed, the “I” will automatically be changed to an “F.” Incomplete grades cannot be completed once a grade of “F” is assigned.



 

Academic Freedom

Faculty members are free to teach and discuss the facts and ideas within their curriculum which they believe to be in accord with available evidence, and to examine unpopular or controversial ideas in classroom teaching when appropriate to course content.

Academic Disciplinary Procedures

Students are expected to maintain a 2.0 grade point average at all times.  In order to graduate, a student must earn a cumulative GPA of at least 2.0. Failure to do so will result in the additional cost of class(es) to raise the GPA to a 2.0.

 

Below are the academic disciplinary stages for students that fail to maintain the standard of 2.0 cumulative grade point average.


Academic Disciplinary Stages

Academic Warning - quarterly GPA falls below a 2.0, but the cumulative GPA remains 2.0 or higher.
Academic Probation* - cumulative GPA falls below a 2.0.
Academic Contract** - cumulative GPA falls below a 2.0 for two quarters in a row.
Academic Dismissal*** - cumulative GPA falls below a 2.0 for the third consecutive quarter. Student  must apply for reinstatement.
Academic Disqualification - quarterly and cumulative GPA below 2.0 in any quarter subsequent to reinstatement

* While a student is on probation and earns at least a 2.0 GPA for the quarter, but the cumulative is still below a 2.0 GPA. the student will remain on probation.

** While a student is on contract and earns at least a 2.0 GPA for the quarter, but the cumulative is still below a 2.0 GPA. the student will remain on contract.

***To be reinstated, students must submit a letter to the Education Department explaining their academic record and requesting readmission. A final decision is determined by the College Review Board. Once approved to return from dismissal, the return is expected within a year or the student will be subject to an additional meeting with the College Review Board.


Reinstatement Policy

A student who wishes to be reinstated and has not attended class for eight consecutive academic quarters or more, and who left in good academic standing, must complete a new application from the Student Advisement Office to re-enter the college.  Graduation requirements are determined from the catalog in effect on the date of acceptance for re-entry, and the student may incur additional costs and fees to complete the program.  Disqualified students are not eligible to be reinstated.


Definition of a Credit Hour at FIDM

A credit hour is the amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than one hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately ten weeks for one quarter unit of credit.

FIDM Definition of a Credit Hour

Lecture Course
1 credit = 1 hour per week (2 hours outside preparation)
2 credits = 2 hours per week (4 hours outside preparation)
3 credits = 3 hours per week (6 hours outside preparation)

Lab Course (these are 3-unit courses)
3 credits = 2 hours lecture and 4 hours lab

Studio Course (these are 6-unit courses)
6 credits = 4 hours lecture and 8 hours studio

Internships = 3 units of credit for 80-100 hours at an institutionally approved internship site

FIDM Policy on Awarding Degrees

FIDM Degrees

A.A. degree is awarded for 90 quarter units

B.A. degree is awarded for 181 quarter units

B.S. degree is awarded for 181 quarter units

Advanced Study is awarded for 45 quarter units in:    

            Beauty Industry Management

Fashion Design

Film & TV Costume Design

Footwear Design

Textile Production & Development

Theatre Costume Design

 

Advanced Study is awarded for 48 quarter units in:

Entertainment Set Design & Decoration

International Manufacturing & Product Development

Menswear

 

Professional Designation A.A. (transfer degree completion)  For eligible students transferring to FIDM for preparation to enter specific professional fields, the college offers:  

  • 45 quarter unit programs

Merchandise Marketing

 

  • 48 quarter unit programs

Beauty Industry Merchandising & Marketing  

  • 51 quarter unit programs

Merchandise Product Development

 

  • 54 quarter unit programs

Apparel Industry Management  

 

  • 57 quarter unit programs

Fashion Design  

 

  • 60 quarter unit programs

Digital Media  

Fashion Knitwear Design  

Graphic Design  

Social Media

Textile Design 

Visual Communications   

 

  • 66 quarter unit programs

Interior Design 

Jewelry Design

FIDM Max Transfer Units - Residency Requirements

Associate of Arts Units Maximum Transferable Units Residency Requirements (Units)
Apparel Industry Management 90 45 45
Beauty Marketing & Product Development 90 45 45
Digital Media* 90 45 45
Fashion Design* 90 45 45
Footwear Design & Development* 90 45 45
Graphic Design* 90 45 45
Interior Design* 90 45 45
Jewelry Design* 90 45 45
Merchandising & Marketing 90 45 45
Merchandise Product Development 90 45 45
Social Media 90 45 45
Textile Design* 90 45 45
Visual Communications* 90 45 45

 

Associate of Arts Professional Designation Units Maximum Transferable Units Residency Requirements (Units)
Apparel Industry Management 57 27 30
Beauty Marketing & Product Development 48 18 30
Digital Media* 60 30 30
Fashion Design* 54 24 30
Footwear Design & Development* 63 30 33
Graphic Design* 60 30 30
Interior Design* 66 36 30
Jewelry Design* 66 36 30
Merchandising & Marketing 45 15 30
Merchandise Product Development 51 21 30
Social Media 60 30 30
Textile Design* 60 30 30
Visual Communications* 60 30 30

 

Associate of Arts Advanced Study
(For students who have earned an A.A. degree from FIDM in a related discipline)
Units Maximum Transferable Units Residency Requirements (Units)
Beauty Industry Management 45 0 45
The Business of Denim 48 0 48
Entertainment Set Design & Decoration* 48 3 45
Fashion Design* 45 0 45
Film & TV Costume Design* 45 0 45
International Manufacturing & Product Development 48 3 45
Menswear* 48 3 45
Theatre Costume Design* 45 0 45

 

Bachelor of Science
(Two-year degree completion for students who have earned an A.A. Degree from FIDM in a related discipline)
Units Maximum Transferable Units Residency Requirements (Units)
B.S. Apparel Technical Design 91 46 45
B.S. Business Management 91 46 45

 

Bachelor of Arts
(Two-year degree completion for students who have earned an A.A. Degree from FIDM in a related discipline)
Units Maximum Transferable Units Residency Requirements (Units)
B.A. Design* 91 46 45
B.A. Digital Cinema* 91 46 45
B.A. Graphic Design* 91 46 45
B.A. Fashion Knitwear Design * 91 46 45
B.A. Interior Design* 91 46 45
B.A. Social Media 91 46 45

 

Bachelor of Arts
(One-year degree completion for students who have earned an A.A. Degree and an A.A. Advanced Study Degree from FIDM)
Units Maximum Transferable Units Residency Requirements (Units)
B.A. Professional Studies* 46 16 30

 

Bachelor's Degrees
(for qualified transfer students)
Units Maximum Transferable Units Residency Requirements (Units)
B.A. Creative Industry Studies 181 varies 54
Other Transfer Qualified Bachelor's Degrees 181 108 73

 

Master of Business Administration
(for students who have earned a FIDM degree and hold a Bachelor's Degree from an accredited college/university)
Units Maximum Transferable Units Residency Requirements (Units)
M.B.A. Business Administration 61 15 46

 

All programs are accredited by WASC Senior College and University Commission.

*All FIDM Art & Design majors are accredited by NASAD

Attendance

FIDM does not take attendance, and attendance does not have any direct effect on a student’s final grade; however, attending class regularly does have a positive effect on a student’s experience and overall performance. FIDM highly encourages students to attend classes regularly in order to be the most successful.